AI Tools for Leaders
These AI tools are selected for school and district leaders who want to communicate clearly, make better decisions with data, and guide innovation responsibly. All of the tools listed here are free or offer robust free tiers as of 2025 – always check pricing and terms to be sure they align with your context and policies.
Communication & Collaboration
Otter.ai
Transcribe leadership meetings in real time and generate instant summaries for your team.
Loom
Record quick video updates or explanations for staff, families, or community partners instead of long emails.
Fireflies.ai
Automatically record, transcribe, and organize conversations from board, cabinet, or committee meetings.
Gamma.app
Create clean, visual presentations for board or leadership meetings directly from text prompts.
Notion AI
Turn scattered notes, agendas, and project plans into a searchable workspace with AI summaries.
Strategic Planning & Productivity
Taskade AI
Map goals, projects, and checklists so leadership teams can see strategic priorities in one place.
Perplexity
AI research tool delivering concise, cited answers for learning.
ClickUp AI
Summarize project updates, draft task descriptions, and streamline workflows across departments.
Google Gemini
Use AI inside Google Docs and Slides to draft plans, revise language, and generate alternatives quickly.
Claude
Conversational AI for writing help, brainstorming, and research guidance.
Data & Decision-Making
ChatGPT
Draft memos, summarize reports, or turn raw data into plain-language explanations for stakeholders.
Rows
Build AI-powered spreadsheets that help visualize budgets, enrollment trends, or survey data.
NotebookLM
AI note organizer for summaries, insights, and study connections.
Liner
Highlight web pages and PDFs and let AI extract the most important insights for your decisions.
Creativity & Design
Canva for Education
AI-assisted design for visuals, presentations, and collaboration.
Adobe Firefly
Creative AI for image generation and visual project design.
HeyGen
Create short AI video messages to explain new initiatives or share updates with your community.
Leonardo.ai
Produce concept art and design assets for innovation labs, branding, or school redesign projects.
AI Literacy & Leadership Insight
There’s an AI for That
Search a constantly updated directory of AI tools to see what’s emerging in every category.
AI Literacy Resources
Collections of lessons and explainers to help staff and students understand AI’s benefits and risks.
Rewind.ai
Personal AI memory that privately indexes your work so you can revisit what you’ve seen and said.
Feedly AI
Follow curated streams of AI, education, and policy news so you can stay ahead of emerging trends.